Session 4 - Word: copying and moving, fonts (Office 2013)

Moving and Copying Text

There are two main methods of moving and copying text. Both require the text to be selected - one is drag and drop, and the other is by using cut, copy and paste.

Drag and Drop

Drag and drop is done by using the mouse. Select the text that you wish to copy or move, the hold the left mouse button and "drag" the text to the new location. By default, the text will be MOVED. If you wish to COPY the text, i.e. duplicate the text, then you need to hold down the CTRL button at the same time as you drag the text.

Undo

If for some reason, you totally mess up the move, or for that matter mess up anything on your document, remember that you have an UNDO button. I like to refer to it as the Whoops Button or if, like me, you often curse at your computer (or yourself for making a silly mistake), the "OH SH*T" button. It is the arrow bending backwards at the top left of the screen next to the Save button. You can also use Ctrl-Z if you like keyboard shortcuts. This is consistent amongst most windows packages.

Cut, Copy and Paste

Cut, Copy and Paste can be used to move or copy text or other times within a document or pretty much any application within Windows. You can use the buttons, located in most applications under Edit, or you can use the keyboard shortcuts, which are again consistent within all Windows based applications.

The keyboard shortcuts are Ctrl-C for Copy, Ctrl-X for Cut, and Ctrl-V for Paste. Copy will make a duplicate, whereas Cut will remove the original and place it where it is pasted, in essence "moving" an item. Cut, Copy and Paste can also be used to copy elements from other applications into your document. Cut, Copy and Paste use the "Windows Clipboard", which is a storage space within Windows that will temporarily hold items. When you use Cut or Copy, you are placing the item in the Clipboard. Paste takes it out of the clipboard and places it at your cursor. The item is not removed from the Clipboard, so you can paste an item multiple times. If you look at the Paste button icon, you will see that it is a picture of a clipboard.

In Word 2013, the Cut, Copy and Paste buttons are on the HOME ribbon. You can see them in the above image underneath the Undo button.

Paste Button

When you paste with the button, you have the choice of

• Use destination theme
• Keeping the source formatting
• Merge formatting
• Text only (no formatting)

The text only option is great for if you copy and paste from the Internet!


ACTIVITY 1
Start a new document. Type the alphabet as one line of text. Select the text, and paste it multiple times within the document - say 10 times.

Create a font style page by making each one a different font and/or size.

Watch the video on YouTube - Cut, Copy and Paste

OR Watch it here

A Little Bit More About Fonts

In case you are interested, you can add extra fonts to your system. There are some awesome fonts out there - many of them free - that you can use for something special.

There are plenty of places that you can get free fonts from - here is just an example of some websites where you can download free fonts.

The method of installing the fonts will vary depending on which version of Windows you are running.

Some fonts are symbol type fonts, where each letter will become a different symbol once applied. There are symbol type fonts that come installed with Windows such as Windings and Webdings, but there are also heaps of others, such as animals.

http://www.1001freefonts.com/
http://www.dafont.com/
http://www.fonts2u.com/
http://www.fontsquirrel.com/

 

Find the font that you want and download it. In Windows 7 and 8, anything that you download will land in your Downloads folder.

I can now use it in Word or any other application that uses your Windows Fonts.

Watch the YouTube Video on downloading and installing Fonts

OR watch it here

ACTIVITY 2
Add your new font to your font style page from Activity 1

ACTIVITY 3
You have been asked to create a display for Halloween, what font would you use? Why?
You have been asked to create a display for Easter, what font would you use? Why?
You have been asked to create a display on ancient Egypt, what font would you use? Why?

You have been asked to create a display about Technology, what font would you use? Why?

Choose a font that you would use for a display on your favourite book and justify your selection.

INSERT RIBBON

Insert Image

Word 2013 does not have the Clip Art Gallery that previous versions had - instead, you can get images from your computer or you can search online for images.

N.B. The images that Bing gives you are licensed under Creative Commons - you need to ensure that you include any attribution required or that you download from a site that has royalty free images.

I will get my images from the Internet!!

 

Once an image is placed within a document, you can use the Picture Styles to change the way the image is displayed. You can also use the handles to resize the image as required.

By default, an image is placed in line with text and can only be moved around the document within a line of text, like a character. To have more control over where you place an image, you need to change the Text Wrapping.

To do this, right click on the image and choose Wrap Text, or use the Wrap Text button in the format ribbon or the Layout Options button next to the image on your document.

 Choose any of the Text Wrapping options except for In Line with Text and you will be able to move the image around your document. With Square or Tight, text will wrap either side of the image, depending on where the image is placed on the document. Other choices such as Top and Bottom, In Front of Text and Through, will affect the way text is displayed in relation to the image.

As well as manually dragging an image around with your mouse, you can use the Position tool to move an image to a specific location on your page.

SmartArt

SmartArt objects contain a range of communication diagram templates that can be used within a document. You select the style of graphic, and then add your own text.

Shapes

Shapes can be used together to create your own graphic or they can be used to highlight an image or clipart. I often use arrows and text boxes to annotate a screen dump within a document. Shapes are placed onto a Drawing Canvas. When placed on the one Drawing Canvas, multiple shapes can be used together. The Format Ribbon can be used to add colour and change shading options.

 

Watch the Video on YouTube on some things you can do with the Insert Ribbon

Or Watch it here.

ACTIVITY 4
Create a one page document on a topic of your choice. Use appropriate images and fonts to make the document stand out. Come back and share with the class. If you have money on your card, you can print your masterpiece, otherwise you can share on the computer.

Session 3 - Web 2.0, 23 Things and how social media relates to libraries

What is Web 2.0?

Dictionary.com defines Web 2.0 as:

"a second generation in the development of the World Wide Web, conceived as a combination of concepts, trends, and technologies that focus on user collaboration, sharing of user-generated content, and social networking."

23 Things

I mentioned this in last week's introduction and it goes by a variety of names. The 23 Things; 23 Things for Library; Library 2.0; Learning 2.0.

This shows how social media relates to libraries and how libraries responded to this new Technology and new way of sharing information.

The aim of the program was to introduce library staff to the range of Web 2.0 tools that were available on the WWW.

The 23 things concept was developed by developed by Helen Blowers, the technology director of the Charlotte Mecklenberg Library. It was based on an article by Stephen Abram titled “43 Things I (or You) might want to do this year”, which was published in Information Outlook in February 2006. The project was designed to encourage library staff to learn about the new technologies available on the Internet.

The objects of the project were to:

• encourage exploration of Web 2.0 and new technologies by the PLCMC (Public Library of Charlotte and Mecklenberg County)
• Provide staff with new tools (that are freely available on the Internet) to better support PLCMC's mission: Expanding minds, Empowering individuals, and enriching our community.
• reward staff for taking the initiative to complete 23 self-discovery exercises.

Some of the specific tools that were targeted in the original 23 Things may have folded and gone to Internet Heaven, but the concept of exploration is very much relevant today and there are many updated lists of "23 Things" available.

If you take out the specific web sites - the 23 Things program involved Reading and Writing Blogs; Image Sharing; RSS Feeds; Cloud applications for Image creation/manipulation and Marketing; Micro Blogs; collaboration and authoring;  Video Streaming. 

The original 23 Things consisted of:

1. Read a blog posting & find out about the program.

2. Discover a few pointers from lifelong learners and learn how to nurture your own learning process.

3. Set up your own blog and add your first post to track your progress.

4. Register your blog on the site to begin your Learn & Play journey.

5. Explore Flickr and learn about this popular image hosting site.

6. Have some Flickr fun and discover some Flickr mashups and third-party sites

7. Create a blog post about anything technology-related that interests you this week.

8. Learn about RSS feeds and setup your own Bloglines or Google Reader RSS account

9. Locate a few useful library related blogs and/or news feeds using a blog search engine.

10. Play around with an online image generator and create some library marketing fun.

11. Take a look at LibraryThing and catalog some of your favorite books.

12. Explore Twitter and post some tweets.

13. Learn about tagging and discover del.icio.us (a social bookmaking site).

14. Read a few perspectives on Web 2.0, Library 2.0 and the future of libraries, and blog your thoughts.

15. Learn about wikis and discover some innovative ways that libraries are using them.

16. Add an entry to the wiki sandbox.

17. Take a look at some online productivity (word processing, spreadsheet) tools.

18. Explore any site from the Web 2.0 awards list, play with it, and write a blog post about your findings.

19. Explore CML’s own Tool Box of great Web 2.0 tools.

20. Discover YouTube and a few other sites that allow users to upload and share videos.

21. Discover some useful search tools for locating podcasts.

22. Take a look at the titles available on MOLDI and learn how to download audiobooks.

23. Summarize your thoughts about this

Here is the link to the original program!!

http://plcmcl2-about.blogspot.com.au/

and the original list of 23 Things

http://plcmcl2-things.blogspot.com.au/

The updated version includes Mobile tools.

http://23mobilethings.net/wpress/

http://23mobilethingsmn.org/

https://anz23mobilethings.wordpress.com/

http://tametheweb.com/2013/05/01/23-mobile-things-join-the-australian-new-zealand-course/

http://librariesinteract.info/2013/04/12/23-mobile-things-join-the-australian-new-zealand-course/

Other Links including some Australian experiences with Library 2.0. If you are interested you can read these and find out more about various programs.


http://www.vala.org.au/vala2010/papers2010/VALA2010_93_Stephens_Final.pdf


http://conferences.alia.org.au/alia2012/Papers/14_Kate.Bunker.pdf

http://librariesinteract.info/


Here a recent variation on the original concept.

http://blogs.unimelb.edu.au/23researchthings/

Stephen Abrams

Here is the link to Stephen Abram's blog site. If you are looking for a site to follow that relates technology and libraries, then this is a good one.

http://stephenslighthouse.com/

Social Media

Definition from Wikipedia:

Social media refers to interaction among people in which they create, share, and/or exchange information and ideas in virtual communities and networks.

Andreas Kaplan and Michael Haenlein define social media as "a group of Internet-based applications that build on the ideological and technological foundations of Web 2.0, and that allow the creation and exchange of user-generated content."

Furthermore, social media depend on mobile and web-based technologies to create highly interactive platforms through which individuals and communities share, co-create, discuss, and modify user-generated content. They introduce substantial and pervasive changes to communication between organizations, communities, and individuals.

Categories of Social Media.

The number and definition of categories of Social media vary from article to article and can be anything from 5 upwards.

There are lots of text based lists of categories, but I personally LOVE a great infographic.

Here are 2 variations plus 1 for fun:

 

This graphic shows that there can be MANY variations on the social media categories.

The above shows a Simplified version (maybe!)

and sometimes cats can just explain things better....

If you would like some other opinions on categories of social media, you can look at the following links:

Wikipedia:  http://en.wikipedia.org/wiki/Social_media

ThinkFirst: http://outthinkgroup.com/tips/the-6-types-of-social-media


Last week we had a quick look at one Social Networking tool - Facebook. I guess nowadays it is the first one that comes to mind when you think about Social Networking, but it is not the only one.

Facebook Group

Over the week, I can see that most of you have been very active within our Facebook group - communicating and sharing ideas. I have one rule - BE NICE. What do you think BE NICE entails.

Let's write up a set of rules for our Facebook group. We can use the whiteboard wall to come up with our rules and decide which ones we should adopt.

Social Networking

In short, social networking is a group of friends, colleagues or just random people that you share information and ideas with.

So what choices do we have in online social networking?

Facebook

Facebook is the most popular social networking site. It allows you to add people as "friends" and interact with them socially across the Internet. I think everyone is now a member of Facebook and a member of our class group. Groups, especially closed or secret groups, allow you communicate with like minded people without other people seeing your conversations. You can add events to the calendar and share files.

Like any tool, there are many advantages and of course there are some negatives. Generally, common sense rules when it comes to how much information you should post on Social Networking sites such as Facebook.

Here are some useful links about security and Facebook

https://www.facebook.com/about/security

http://www.cnet.com/how-to/secure-your-facebook-account-in-six-easy-steps/

https://esafety.gov.au/

http://www.australia.gov.au/information-and-services/public-safety-and-law/online-safety

https://aifs.gov.au/cfca/publications/online-safety


Scams

Here are a few links that you can use to find out about scams

http://www.scamwatch.gov.au

http://www.snopes.com/

The Australian Government on Social Media

The Australian Government has a presence on a range of social media.

http://www.australia.gov.au/news-and-social-media/social-media/facebook



HOMEWORK TASK 1

Now that you have joined Facebook and become a member of our class Facebook Group, here are some Facebook related tasks. 

Complete these tasks and add details to your Blog.

•     Follow your local library
•     Follow ALIA
•     Find at least 5 technology related organisations to like and follow
•     Find at least 5 groups to like and follow that are of personal interest to you

Here are some of the groups and/or pages that I follow

Libraries

Casey Cardinia Library Corporation (CCLC)

Frankston City Libraries

West Gippsland Regional Library Corporation (WGRLC)

Technology

Mashable

Gizmodo Australia

My Technology Guide

The Verge

Lifehacker


Interests

The Age

News.com.au

Herald Sun

Victoria Police

CFA

Gippsland Poultry

Backyard Poultry

Various local Buy/Sell/Swap groups

An interesting article from The Age on Facebook and your kids.

http://www.theage.com.au/digital-life/digital-life-news/families-who-facebook-together-stay-together-study-20130719-2q908.html

and finally, some Facebook etiquette.

http://www.hongkiat.com/blog/facebook-etiquette/

http://ardenrr.wordpress.com/2013/04/16/the-16-rules-of-facebook-etiquette/

http://www.techlicious.com/tip/facebook-etiquette-avoid-these-5-common-mistakes/

Other Social Networking tools:

Facebook is not the only Social Networking tool. Others include:

• Google+
• MySpace
• Hi5/Tagged/NOD
• Twitter (can be included here as many people use it for this)
• Meetup
• Facetime (.com.au)
• Country specific Social Networks (eg. Qzone)
• Social Networking tools not included in list

CLASS ACTIVITY
Firstly, take a 10 minute break :)

Secondly, in groups, research and report back on your groups topic from the above list. Share your findings with the class.

Themed Social Networking

So what do I mean by Themed social networking? Themed social networking is where you share and network based on particular areas of interest such as films, music, reading and cooking. This way you get to share with like minded people and people with similar interests to you.

Many of the Themed Social Networks allow you to join and login with your Facebook login, which means that you don't have to remember lots of different login details and it also allows you to share information from these sites on Facebook.

HOMEWORK TASK 2

Join 2 different Themed Social networking sites.

Report back to the class on the sites you joined, why you chose them, and whether you think you would continue to use them. 5 - 10 minutes tops for sharing.

Session 2 - Word Basics (Office 2013)

Getting started

N.B. These notes will be using Office 2013. There are some minor differences between the versions, but the laptop that I have access to uses Office 2010. The computers in the library at Frankston have Windows 8 and Office 2013. Not sure what the computers have in the Cranbourne library, but the Cranbourne students can access A128 or A130, both of which have Office 2013.

Word 2013 will be located on your Start page, or as a shortcut on the desktop.

When you start Word, you can create a Blank Document or choose an existing document from the recent list. If your document isn't there, you can browse the drive and folder to locate it.

Microsoft Office 2013 utilises the Microsoft Ribbon (actually all Office applications from version 2007). Above the ribbon, are TABS that will display other tools. The tools that you use regularly will be on the Home TAB. Your cursor will be placed on the document ready for you to start typing.

If your Rulers are not displayed, you can use the View tab to add them. I find the rulers very useful and great for quick page formatting stuff.

Styles and Templates - The basics

Although not compulsory, I strongly recommend that you use styles to format your documents in Word. Styles in Word have a Preview feature, or what I call WYSBYGI (What You See Before You Get IT).

The styles are linked to various Templates. When you create a blank document, you are still using a template, although you may not realise it. The standard template is called Blank Document or Normal, depending on your version of Office.

Word comes with a range of templates that can be used to help you create a variety of different documents. Some are installed on your computer with the software and others are available through Microsoft Office Online.

To start a document with a Template, Select File / New

If you don't like the ones that are standard, you can search Microsoft Online to find others.

The selected document will then be loaded into Word.

SO Why use styles?

There are SOOOOO many reasons to use styles and really no reasons not to use them. Many of these will become obvious as we go along, but to start with here are a few:

• Consist formatting within your document
• Easy to change templates
• Navigation
• Table of Contents
• Outline View

Hopefully these will become evident as we explore Word and that you will be convinced by the end of the topic.

Selecting Text

As well as using templates, you can start with a blank document, type in your text, and style it yourself. To format text, you need to first select the text that you want formatted. You can select text using either the mouse or the keyboard.

SELECTING TEXT USING THE MOUSE - The Basics

To Select:

Any amount of text - Click where you want to begin the selection, hold down the left mouse button, and then drag the pointer over the text that you want to select.

A word - Double-click anywhere in the word.

A line of text - Move the pointer to the left of the line until it changes to a right-pointing arrow, and then click.

A sentence - Hold down CTRL, and then click anywhere in the sentence.

A paragraph - Triple-click anywhere in the paragraph.

Multiple paragraphs - Move the pointer to the left of the first paragraph until it changes to a right-pointing arrow, and then press and hold down the left mouse button while you drag the pointer up or down.

A large block of text - Click at the start of the selection, scroll to the end of the selection, and then hold down SHIFT while you click where you want the selection to end.

An entire document - Move the pointer to the left of any text until it changes to a right-pointing arrow, and then triple-click.

Headers and footers - In Print Layout view, double-click the dimmed header or footer text. Move the pointer to the left of the header or footer until it changes to a right-pointing arrow, and then click.

Footnotes and endnotes - Click the footnote or endnote text, move the pointer to the left of the text until it changes to a right-pointing arrow, and then click.

A vertical block of text - Hold down ALT while you drag the pointer over the text.

A text box or frame - Move the pointer over the border of the frame or text box until the pointer becomes a four-headed arrow, and then click.

SELECTING TEXT USING THE KEYBOARD - The Basics

One character to the right - Press SHIFT+RIGHT ARROW.

One character to the left - Press SHIFT+LEFT ARROW.

A word from its beginning to its end - Place the insertion point at the beginning of the word, and then press CTRL+SHIFT+RIGHT ARROW.

A word from its end to its beginning - Move the pointer to the end of the word, and then press CTRL+SHIFT+LEFT ARROW.

A line from its beginning to its end - Press HOME, and then press SHIFT+END.

A line from its end to its beginning - Press END, and then press SHIFT+HOME.

One line down - Press END, and then press SHIFT+DOWN ARROW.

One line up - Press HOME, and then press SHIFT+UP ARROW.

A paragraph from its beginning to its end - Move the pointer to the beginning of the paragraph, and then press CTRL+SHIFT+DOWN ARROW.

A paragraph from its end to its beginning - Move the pointer to the end of the paragraph, and then press CTRL+SHIFT+UP ARROW.

A document from its end to its beginning - Move the pointer to the end of the document, and then press CTRL+SHIFT+HOME.

A document from its beginning to its end - Move the pointer to the beginning of the document, and then press CTRL+SHIFT+END.

From the beginning of a window to its end - Move the pointer to the beginning of the window, and then press ALT+CTRL+SHIFT+PAGE DOWN.

The entire document - Press CTRL+A.

A vertical block of text - Press CTRL+SHIFT+F8, and then use the arrow keys. Press ESC to turn off the selection mode.

The nearest character - Press F8 to turn on selection mode, and then press LEFT ARROW or RIGHT ARROW; press ESC to turn off the selection mode.

A word, a sentence, a paragraph, or a document - Press F8 to turn on selection mode, and then press F8 once to select a word, twice to select a sentence, three times to select a paragraph, or four times to select the document. Press ESC to turn off the selection mode.

Formatting Text

Once you have selected text, you can apply a range of different formats. An easy way is by using the formatting Mini Toolbar. The Mini Toolbar appears just above text that has been selected when you hover over it. The Mini Toolbar appears in what I call a ghost format until you move the mouse to it.

The Mini Toolbar allows you to change the Font and Font size, apply bold or italics, change the colour of text and indent text – basic text formatting.

You can also change text formatting by using the Font and Paragraph tools on the Home Ribbon. The Font Tools will only affect the text that is selected. Paragraph formatting, however, will change the whole current paragraph or paragraphs that may be selected.

By clicking the little arrows in the corner of the menu group, you can open the relevant dialogue box.

There is also a special tool called the Format Painter. This tool will pick up all of your formatting options and store them and then allow you to paste the formatting to the next selection of text. This would have to be one of my Favourite tools!!

Table of Contents and Styles

Heading styles are linked with your Table Of Contents. If you are creating a large report and need to have a table of contents that can be easily updated, you should use heading styles throughout your report. It is also an easy way of making sure that your headings and text items are consistently formatted throughout your document.

Example

Within Moodle, you will able to download the 2015 Long Document file so you can do this exercise when you have your work session.





Using the long document provided to you, add styles to the document, including different levels of Headings.

DESIGN BRIEF (heading 1)

Project Scope and Design Brief (Heading 2)

Initiation (Heading 3)

Scope planning (heading 3)

Scope definition (Heading 3)

Scope verification (Heading 3)

Scope change control (Heading 3)

The project manager needs to: (Heading 3)

Creating a Multimedia/Web Design Scoping Questionnaire (Heading 2)

Client Experience (Heading 3)

Type of project (Heading 3)

Type of Product (heading 3)

Market sector (Heading 3)

Project Bias (Heading 3)


This is what it should look like

Table of Contents

Table of Contents is in the References TAB of the ribbon.

The Table of Contents button is used to add a Table of Contents to your document.

The Add Text button allows you to add items to your Table of Contents that were not included as Heading styles.

Update Table is used to update a table of contents after changes have been made to your document - new headings or even additional text - that will make the existing table of contents inaccurate.

To add your Table of Contents, move to the top of your document and click on the Table of Contents button. Select the style of contents that you want. It will be placed in your document at the cursor.

You can also create one manually by typing in each heading and sub heading within your document. This is not wrong, but can be quite time consuming if your document changes and you need to update the Table of Contents.

Outline View

Outline View allows you to view a document's structure based on where the Heading styles were used.
Outline View also allows you to manipulate your document levels by moving items up or down and by promoting or demoting levelled items.

Modifying Styles and levels

To modify a style, right click on the style button and you will get the Modify Style dialogue box

If you click on Paragraph, you will see a section for Outline level - this is what links the style to the Table of Contents. It also allows you to use the Outline View, where you are able to just look at the headings and levels of a large document.

You can change any of the style attributes such as colour, font, size, alignment and formatting. Click on the Format button at the bottom left of the dialogue box.

Changing Fonts, Colours and Themes.

As well as the current style colour and fonts, you can also view and change to any others from a list of presets (and of course you can edit or add your own).

In Word 2013, these are accessed from the Design Ribbon. In Word 2010, they are on the Home ribbon.

The relevant buttons are the Themes, Colors and Fonts. You will get a WYSBYGI preview by moving your cursor over any of the choices.

You can watch a video on using Styles in word on YouTube - Click Here

Or watch it here

ACTIVITY

1. Dowload and Load the Long Document from Moodle into Word (copy onto your USB)
2. Try out the various ways of selecting text
3. Use the mini toolbar to format text
4. Close the document WITHOUT saving
5.Open the document and apply the styles as per the example
6. Create a Table of COntents 
7. Try modifying the Heading 2 style and apply to your document
8. Try changing themes and colours
9. Close the document
10. Write a short Blog post on what you discovered today

Session 1 - Introduction To Social Media & Blogging

How did your team go with the Social Media Icon game?

How much social media do you use? How Often? Are you addicted?

Creating a Blog using Google Blogger.

If you don't already have one, you will need to create a Google Account.Once you have your Google account, you can access all of the Google Social Media tools. The one we will be looking at today is Blogger.

What is a Blog?

Do you already have a Blog? What type of Blog do you have? What sorts of things do you Post?

I have lots of Blogs, but my first Blog was created to document the process of building our current home. It followed all of the stages of the building process until the house was complete and we were able to move in.

Creating your Blog

Using the browser of your choice, go to the Blogger home page: www.blogger.com

If you have already created Blogs with Blogger, you will see a list of all your Blogs. You can simply click the New Blog button on the top left hand side of the screen

If you do not have a Google Account, you will need to create one.

Once you have created an account, you can create your Blog

You Blog will be in your Blog list and you can start your first Post.

If you don't want the world to see your Blog, you can change the settings.

Don't forget to save your changes.

Make sure you write down your URL and other details so you can access this again at a later stage. You will be using your Blog to post your findings for some research tasks for this class.